Bid Executive

Are you looking to develop your career and become a key employee in a rapidly expanding and dynamic organisation? Do you want the responsibility and accountability to be able to demonstrate your abilities on some of the most high-profile projects taking place across the wider energy sector?

Gemserv has experienced significant growth in recent years, winning new contracts and seeing our role on existing ones extended.

We are currently looking for an ambitious, enthusiastic and driven, individual to join our Company as a Bid Executive.  This is an exciting opportunity, within a dynamic environment which will enable the successful candidate to develop their skills and experience.  Supporting the Business Development team, the role will encourage you to become involved in all areas of bid management.  The role requires excellent organisational skills teamed with tenacity to achieve the Company’s Strategies.  

Working at Gemserv provides a great opportunity to develop your career in one of the economy’s most dynamic sectors and for this role we’re looking for candidates who have gained experience within a regulated industry and are now looking to take the next step.

London Office
Salary Range
£30,000-£40,000 plus bonus and excellent benefits package
Employment Type
Contract Basis
Full time (happy to consider flexible working)
Ref No


  • Monitor procurement portals and Bid Mailbox for relevant opportunities daily

  • Track all opportunities and status in Salesforce

  • Support the BDM in undertaking a Bid/No Bid questionnaire

  • Complete all prequalification documentation

  • Organise and lead the Bid Kick-Off meetings for significant bids to agree commitment to bid, capture the bid themes, arrange the programme, and identify key team members and case study projects

  • Coordinate clarification questions, forward to client and monitor responses.

  • Identify and coordinate key milestones in bid team diaries

  • Provide full support for the BDM/Consultancy teams and acting as the main point of contact for any queries

  • Organise and attend bid Planning Meetings to produce storyboarding solutions in cohesion with the bid manager and other key contacts and undertake research where necessary.

  • Design and collate submission documents – ensuring accuracy of input, proof-reading and spell checking, communicating additional graphic requirements from the Marketing Graphics Team

  • Ensure submission is returned to client within the given deadline

  • Assist in the design and production of material relating to the client presentation stage of the bid process ensuring bid messages flow through to presentation.  Arrange and participate in mock-interviews to maximise our chances of winning

  • Arranging appropriate technical and quality review with agreed members of the bid team

  • Develop strong relationships with a number of departments across Gemserv: BDMs, Consultants, Finance, Operations and Senior Management.

  • Responsibility for understanding and adhering to the internal bid management process and systems and proposing revisions to the Bid Management Process to ensure it remains both effective and efficient

  • Supporting the feedback process for both wins and losses to ensure we maintain a continuous improvement philosophy in bid management

  • Responsible for completing and submitting CCS MI audit responses

  • Provide assistance to other members of the Directorate as required.



Ideally, we are looking for candidates to have experience of or interest in the UK retail utilities industry and public sector procurement.

Successful candidates will also need:

  • Excellent planning and organisational skills, with a particular focus on quality
  • Experience in balancing challenging priorities, and a range of differing demands
  • Calm under pressure
  • Experience of handling confidential information
  • Excellent verbal and written communication
  • Focus on attention to detail and quality of own work
  • Excellent knowledge of Microsoft Word and PowerPoint, and competence in other applications within the Microsoft Office suite
  • Qualification or working knowledge of PRINCE2
  • Experience of InDesign would be an advantage



We are passionate about helping drive the energy market transformation and data revolution. We work right across our sectors, from government bodies to global blue-chip organisations and small independent companies.

The nature of what we do means we are very much a people business. The contribution every member of the team makes to our diverse range of experience, skills and personalities is valued.

We invest heavily in learning and development to enable our people to develop skills and gain experience which will enhance career prospects for life. Many who started their careers with us have rapidly progressed to more senior positions.

At Gemserv no two days are the same, but we believe in a flexible approach to working which we know our employees value. That focus on encouraging a positive work/life balance extends to the many regular social events where employees get the opportunity to meet people from across the business and the wider industry in a more informal environment. We also offer an attractive package of benefits in addition to highly competitive salaries including bonus scheme, pension and healthcare, season ticket loans, discounted gym membership, Cycle to Work scheme and more.

HR Recruitment Graphic



If you can see yourself working at Gemserv, then we would love to hear from you. Please submit your CV and application to us by clicking ‘Apply now’

Happy to talk flexible working